Shared Print Actions Examples

The Shared Print Actions: Terminology (SPA) outlines usage of the 583 action note for recording shared print activities and contains many examples of usage. This page is devoted to examples of ways programs have implemented these guidelines. 

Note that many examples exist in the SPA document itself, which should be consulted first for usage. The following examples are simply for particular use cases that libraries have encountered for implementing SPA language. 

This page last updated February 2026. Send updates and other examples for inclusion on this page to info@sharedprint.org.

Monograph on shelf:

583 1# $a completeness reviewed $c yyyymmdd $f program $i volume-level $z on shelf $5 ___ $2 spa

Permanent Retention:

583 1# $a committed to retain $c 2025 $d permanent $f BTAA SPC $5 IaU $2 spa

Note that registration in OCLC using '$2 spa' or '$d permanent' requires either manually updating the LHR or using the MARC submission option. CSV file registration does not support the use of these terms. 

Rolling Expiration Date

583 1 # $3 2024- or v. $a committed to retain $c 20240123 $d five years from receipt date $f FDLP PDT $uhttps://www.fdlp.gov/about-the-fdlp/new-limited-print-distribution-framework $2 spa

This usage is unusual in that there is no concrete end date. In general the spa guidelines require a $d in the 'yyyymmdd' format, though the Marc standards define the field as 'Time period which cannot be expressed as a specific date (e.g., at end of academic term or every six months)'. This usage conforms to that standard.

Discussions with the MARC Advisory Committee in 2022 on this topic resulted in the community generally using yyyymmdd with the acknowledgement that it is "wrong but fine" according to the marc standard. 

UC Libraries Shared Print - Disclosure Standards for Journals 

    See full guidelines at: https://cdlib.org/wp-content/uploads/2025/04/UCSharedPrintDisclosureStandards_JournalsOnly_Updated022025.docx-1.pdf

Serials sample from the Western Regional Storage Trust (WEST) :

Leader cy a3n

007 ta

008 1107210u 8 1001aaeng0110728

022 0030-4050

561 SFU ‡5 CSt

583 committed to retain ‡c 20120215 ‡d December 31, 2035 ‡f WEST ‡u http://www.cdlib.org/services/west/docs/WESTProgramStatement.pdf

583 completeness reviewed ‡c 20120215 ‡f WEST ‡I issue-level ‡l missing volumes ‡z missing v.1-8 ‡l missing issue ‡z missing v.16:no.2(1966:June)

583 condition reviewed ‡c 20120215 ‡f WEST ‡I issue-level ‡l loose pages ‡z loose pages v.20:no.4(1970), v.26:no.1-no.2(1976) ‡l loose covers ‡z loose covers v.20

852 SL3

866 ‡8 0 ‡a v.9:no.1(1959:Mar.)-v.16:no1(1966:mar.),v.16:no3(1966:Sept)-v.51:no3(2005:dec)