Recording Retentions

Retentions are usually disclosed both in a library's local ILS/LSP, and also in OCLC. Shared print commitments are recorded in the MARC 583 field in accordance with the OCLC Detailed Metadata Guidelines.

Below is documentation for adding retention commitments in a variety of vendor platforms, including disclosing shared print in OCLC.

Record Retentions in your ILS

Sample guidelines from Shared Print Programs

Vendor Specific Instructions


Note that Alma has some special features dedicated to Shared Print, including the ability to mark an item to be retained with its relevant information after which The system will not allow the withdrawal of items that are marked as 'committed to retain'.



Disclosure and Discovery of Shared Print in OCLC

See Also

Program Databases

Some programs also disclose their retentions in program wide databases. Here are some examples: